A document management system to simplify building ownership.
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Content chaos results when documents are stored in multiple places – on paper, laptops, USB sticks, email, and network drives. Employees spend almost half their time looking for information stored in paper documents. Lost documents can result in big fines and extra labor costs.
Reduce the burden on the failure of system infrastructure, maintenance, redundancy, and security. GreenBear lets you get content under control, with seamless information governance and effective compliance that directly translates to tangible business benefits.
Any File. Any Time.
When you’re on-site, every minute counts. GreenBear’s cloud-based platform allows you access to files in real-time, so you aren’t waiting on someone while they’re on lunch break, in a meeting or away on vacation.
Never Miss a Deadline.
Our personalized calendar provides notifications to your team when critical files are due for submission, meaning no more scrambling, late fines or potential legal implications.
Right-Sized.
GreenBear’s subscription-based platform is built to be flexible, and can be scaled to meet the exact needs of your team and facilities. File access, visibility and upload/ download credentials can all be adjusted based on your specifications.
Security.
We know how important document protection is to your organization. GreenBear is committed to 24/7, industry-leading security protocols and best-practice encryption measures, so you can feel confident your files are always completely safe.
Our GreenBear document management system can benefit everyone in your organization.
- Allows for more efficiency and organization for your Administrative team.
- Provides accessibility and easy shareability for your Management team.
- Creates peace of mind for your Leadership team.
What is Document Management?
GreenBear is a cloud-based document system built by people who understand the challenges and complexities of building ownership and facilities management.
A document management system is the use of technology to manage documents and electronic images of paper-based products. Document management software capabilities are often described by three simple verbs; scan, store, retrieve. Our services have been delivering benefits for many years across numerous industries and application areas and can change the way you do business.
We created GreenBear to help your team organize, share and track your documentation with total confidence that the files you have are the files you need – and always right at your fingertips.
Why GreenBear?
GreenBear is an easy-to-use, scalable, and client-serving document management system that manages thousands of documents. It can store practically any type of file and directly integrate with a suite of products. The “smart” scanning solution can turn cabinets and boxes of paper into electronic information that can be searched and shared in seconds. All transactions are tracked and audited for full compliance. Our knowledgeable and friendly support team is always happy to assist our customers. We are proud to offer comprehensive document management and record solution to meet your needs and your budget.
Document Management Software
FAQs
What is document management software?
Our document management software helps to store, access, manage, control, and track digital documents and electronic images of paper-based information that has been captured through document scanning technology, or ingested as a digital document. Document management systems can be very simple solutions to help share, manage, and organize digital files, or they can be a part of a sophisticated enterprise content management system with enhanced capabilities to support information governance, records management, and much more.
What are the benefits of document management software?
A document management solution creates a central location for your organization’s document-centric information to be captured and stored. This makes the documents and information much easier to find — allowing them to focus on their roles rather than hunting down pieces of paper or digital assets across repositories and silos. Some document management systems offer additional features to enhance security, document tracking, and sharing. Advanced settings.
What should I look for in a document management system company?
When choosing a document management software company, it’s important to consider its ability to integrate and extend another line of business systems, so that content can be available and compatible with a range of business applications. Consideration also needs to be given on how users will interact with the system – different people will work in different ways, come on mobile devices, some on the web browser, desktop, etc. The process should be clear and simple.
What are the advantages of an open-source-based document management system?
Improved workflow – with document management systems such as GreenBear, it is possible to utilize rules and perform specific actions on your documents such as electronic signature, classification of documents, without human involvement. This speeds up business processes as well as enhances quality.
Reduced storage space – Paper-based systems need a lot of storage space. In most cities, commercial property (larger offices or off-site storage) can be costly. Paper, file folders, filing cabinets, and staff can be very expensive in the long run. An electronic document management system can reduce costs significantly and no more manually searching for files.
Easier retrieval – An average organization spends about $120 in labor to find a misfiled document and another $220 in labor to reproduce a lost document. Research reveals that 7.5% of all organizational documents disappear into thin air while 3% of the remainder gets refiled. GreenBear’s solution of a document management system can retrieve files can apply index categories to file a document or file, it makes retrieval a sound reality.
Enhanced security – Security is the biggest challenge for most organizations. With a strong system like GreenBear, you can control who can access what document. Our document management software leaves an audit trail to let you know who viewed your document, as well as the time it was accessed.
Better collaboration – With GreenBear, you can access captured documents from multiple locations. using electronic imaging, it is easier to share documents with others.
Better backup and disaster recovery – All documents are stored in a central repository. It is possible to index and archive your documents so there are no lost or misplaced documents.
Our Story
GreenBear was born from dozens of conversations with building owners, building managers, and our own need for a smarter solution around document storage and management – better than papers stuffed in old-fashioned filing cabinets and beyond the limits of other cloud-based storage programs available today.
As President of Midwest Environmental Consulting Services, Blake Mellecker has been in the environmental, health, and safety industry helping organizations big and small for over 30 years. When his son Robert joined the family business, they sensed there was something bright for them on the technological horizon, and they leaned on 30 years of experience to create GreenBear; the document management solution they and their clients had been wishing for.
As tireless thinkers, dreamers, and doers, Blake and Robert have brought document management into the future – leveraging the latest technology to create a system that is scalable, accessible, and personalized for each company’s needs.
“GreenBear has come to life by combining our years of experience with an eye towards the future!”
$100,000 Saved
Dollars saved in shipping and printing costs of hard copy documents annually
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